Though a lot of people have concerns about it, professional data entry services can ensure maximum security for your data. This is in addition to the quality and cost benefits that outsourcing provides anyway. The precautionary measures for data protection would begin from the time you provide your documents/files for entry to the service provider until completion of the project and delivery of the final output to you. Whether performed onshore or offshore, the security measures are stringent and effective. You only have to make sure you outsource to the right service provider. Making use of the free trials offered by different business process outsourcing companies would help you choose right.
BPO Company Measures for Data Protection and Confidentiality
- Data Remains on Central Servers – The company would ensure that all data remains on the central servers and also that all processing is done only on these servers. No text or images would leave the servers. The company’s data entry operators cannot download or print any of this data.
- Original Documents Are Not Circulated – The source files or documents (hard copies) which you give to the service provider are not distributed as such to their staff. This source material is scanned with the help of high-speed document scanners. The data would be keyed from scanned images or extracted utilizing text recognition techniques.
- Source Documents Safely Disposed Of – After use, your source documents would be disposed of securely. Whenever necessary, the BPO company would get assistance from a certified document destruction company. Such measures would keep your sensitive documents from falling into the hands of unauthorized personnel.
- Confidentiality – All staff would be required to sign confidentiality agreements. They would also be apprised of information protection policies that they would have to abide by. Besides, the different projects of